Office Administrator

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Eco Partners, headquartered in Petersburg Michigan is changing the way corporations and local municipalities think about recycling.  We’re not about paper – we’re about the hard to handle stuff.  Our processes keep that material out of the water supply and landfill to help preserve our Mother Earth.  We’re a busy little team and we need a capable, skilled and friendly pair of hands to keep us on track.  If you’ve been looking for a role that will help the world – even in a small way then we might be what you’re looking for!

How you’ll spend your days:

  • Running point on QuickBooks – invoicing, billing, expense management and financials – you know the drill
  • Reviewing and reconciling credit card statements for the staff
  • Keeping contracts filed, approved and accurate for our management team
  • Planning, coordinating, scheduling meetings and company activities
  • Establishing efficient workflow for existing or new processes in order to keep us operating at peak levels
  • Making sure that our calendars are up to date and we have all the material we need to be brilliant in our meetings
  • Setting up and maintaining processes that will keep you organized, prompt and productive
  • Handling mail, phone calls, general inquiries and greeting visitors – you know, all the basic office stuff.
  • Updating systems and work towards electronic filing systems that will declutter and improve our work place
  • Coordinating approval and paperwork for subcontractors – insurance certificates, licenses, 1099 documentation and anything else we need to get them on board
  • Stretching yourself professionally by jumping into unfamiliar territory whenever necessary
  • Helping us create marketing materials and supporting the sales team
  • Pitching in wherever we need an extra pair of hands

What you bring to the table:

  • At least 2 years of hands on Administrative experience – ideally in a small company where you commonly sport 5 different hats on any given day – and you love them all!
  • Mid level QuickBooks experience – you don’t know everything – but you can hold your own!
  • An amazing command of the English language – spelling, grammar, sentence structure
  • Intermediate level Excel skills – we love Excel, don’t you?
  • Demonstrated competency with other Microsoft Office tools (word, outlook)
  • Passionate about making deadlines
  • A good sense of humor and a calm demeanor
  • Wonderfully organized – in your mind and in your office
  • You know how to play nice with others – and support your team

And what you’ll enjoy as a member of the team:

  • A competitive wage and comfortable office environment
  • Incredibly productive work environment with a group who really cares
If staying busy and making an impact on the environment are what you’re looking for we need to talk.  Please send me a letter telling me why you’re interested in this position along with your resume – [email protected] or apply online.

I’ll look forward to learning more about you!

Tim Cole
Eco Partners, Inc.

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